1) The exploration of hiring a HOA Management Company
2) The effort to collect "ballot issues" to be used for voting for deed restriction changes
3) The possibility of entering into an agreement with the Village to take over ownership of the gun club area.
4) Unpaid HOA dues.
HOA Management Company:
Initial discussions regarding a Management Company have been met with a positive response. The trustees will meet with a couple of companies and post the results of those conversations as we learn about options. This item does not require a vote from the HOA members. But the trustees are looking for your opinions on the subject.
Unpaid HOA Dues: This was a hot topic. We still have somewhere between $27,000 and $30,000 to collect in back dues. 102 property owners have not paid this year. Ask your neighbor to pay if they haven't. In hiring a property management company we will be getting to some serious levels of confronting this issue. The company will send three letters. The first is a friendly reminder. The second is not so nice. The third will have the court date on it. Court costs will be added to the amount owed. Just another reason why I think a property management company is the way to go. If your neighbor tells you they never got a bill, my phone number is posted here and we'll be happy to give the amount they owe.
Deed Restrictions Ballot Suggestions:
Please submit these to me as soon as possible. I'm planning on putting together the comments I recieve by the end of the month. That should give everyone time to think about the issues and what points you want to make. Keep them general. Remember, if we have too many are posted it will spread the vote and we may never get a 67% vote on anything. At the bottom of this sheet is the text from the meeting. Please copy and paste in word or similiar tool and print off a copy with your comments. My goal is to put together the essense of what I get back and post it. Eventually this will be used for coming up with the ballot of voting issues. These will be distributed by volunteers for votes door to door. A committee will then gather and count the votes. Lastly, we'll post the results and let you know if anything changed.
Gun Club - Village Ownership:
The Mayor was on hand to discuss the Village's willingness to discuss with the HOA the possibility of taking over the Gun Club parcel as a Village Park. This 10 acre parcel remains unimproved, and costs the HOA over $3,000 annually in tax assessments.
There were many people who voiced a number of concerns about the area:
- Being unimproved has been appreciated by many, as the area acts as a natural, quiet area for walks. Lot owners that adjoin this parcel paid lot premiums for the benefit of being against and area that had no improvement plans.
- Concerns regarding HOA and non-HOA residents who might frequent this area.
We also discussed the Muskrats in the pond and putting back in the fountain. The consensus was to trap the Muskrats and remove them. Then put the fountain back and use a conduit to deter further chewing.
__________________________________________________________________
Please print off this portion and return to me at 7490 Williamson Lane or you can post your answers publicly and we'll add them to the others. Questions - call me at 833-6187
DEED RESTRICTION CHANGES – ADDITIONS
Fences – change restriction on color/style?
Currently only picket style , white or beige is allowed
Fences – change height allowed
Maximum height is currently 42”
Sheds –
Currently not allowed
· Size allowed – Up to _____________________
· Materials for construction required-
Siding, roofing
· Color -
Language to put teeth into violations around deed restrictions. Currently no fines.
Raise Dues –
Trampolines –
Others?
4 comments:
I'm of the opinion a Trustee should be more of an example rather than being exempted from responsibility. Trustees are supposed to enforce the rules and regulations, not defy them. How can it be expected of other HOA members to take matters seriously and comply with restrictions when an enforcer is not?
With the decline of the HOA over the years there has been one constant, a Trustee who has repeatedly failed and shows no evidence of serving now, but for himself.
At the June 16 meeting there was a list presented of considerations for possible changes to the deed restrictions, one item being "Sheds - Currently not allowed," yet despite this, one of our Trustees is already in the process of building a shed, which short of shingling the roof, appears to be all but complete!
Due to the negligence of our previous Trustee/Treasurer, who is now Trustee/Secretary, the HOA was without liability insurance for eleven (11) months (June 21, 2006 through May 21, 2007); as we are all HOA members, we were all at risk during this time of being sued if someone had been injured on the common area properties.
Anyone in favor of the removal of Spencer Wood as Trustee or wanting more details as to why, please contact me at athomas@insight.rr.com .
I have not received a bill yet for the 2007 HOA dues. There was sign awhile back stating that the dues statement would be left in our door or by the mailbox but we never received one. I wonder how many other people may not have received one and that is why there are so many members with unpaid dues.
Fences should be allowed to be 48" to restrain larger pets. We should allow the privacy fencing style. The style choice is too limited esp for vinyl fencing.
More and more owners are not keeping their pets in their own yards. It wouldn't be a problem if everyone's dog was friendly but my dog was nearly attacked by another dog. Fortunatley my niece's husband had come with me and pulled the other dog off. Pets should be on a leash or within a fenced yard.
Kathy s
Kathy S,
Previous billing practices have not been the most reliable, however until they are changed they will contribute to the existing problem of unpaid dues.
Your 2007 dues are $78.75 and you can mail your payment to:
Ashbrook Homeowners Assn.
P.O. Box 612
Canal Winchester, Oh. 43110
If you would like an electronic dues statement, you can e-mail me at athomas@insight.rr.com
Allen, thanks for the info on the dues. Maybe dues statements could be e-mailed out so that no one gets missed. Kathy s
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